Payroll lives at Payroll in the Tax menu. Before you can run it, you need at least one employee and an active Payroll add-on on your plan.
Add the Payroll add-on
If you haven't already, open Packages and add the Payroll & HR module. The base price is £5/month plus £2 per employee per month — you can see the per-seat preview before confirming. Add-ons activate immediately and the per-seat count updates automatically when you add or remove employees.
Add an employee
Payroll → Employees → Add employee asks for:
- Full name, date of birth, gender.
- National Insurance number (or leave blank if you're sending an NVR — see below).
- Home address (HMRC requires it).
- Tax code — usually 1257L for the 2026/27 tax year. New starters without a P45 get a default code from their starter declaration (A/B/C).
- NI category — A for most adult employees; check HMRC's table if unsure.
- Start date + payroll ID (any unique reference).
- Pay basis — monthly hourly or salaried; pay frequency.
If you didn't supply a NINO, go to NVR and submit a NINO Verification Request — HMRC returns the correct NINO within a few days.
Run a pay period
Payroll → Pay periods → New pay period opens the form for the next period:
- The form lists every active employee with their default pay.
- Adjust amounts for the period (bonuses, overtime, sick pay, deductions).
- Save. We compute PAYE, employee NI, employer NI, student loan and pension contributions for each employee, plus the totals.
- Click Submit FPS to HMRC. We send the Full Payment Submission and store the IRmark receipt against the period.
- Print or email each employee their payslip — links are on the period detail page.
That's it. The FPS receipt is your audit-immune proof of submission to HMRC. Repeat each pay period.