The AI scanner is the fastest way to get an expense into your books. Open Scanner in the top nav.
How it works
- Drop a photo (or PDF) onto the page, or use your phone's camera by tapping the upload area.
- The scanner sends the image to our AI and shows the extracted fields within a few seconds:
- Vendor (e.g. "Tesco" or "BP")
- Date of the transaction
- Total amount including VAT
- VAT amount (if shown on the receipt)
- Suggested category (fuel, office supplies, travel, etc.)
- Each field has a confidence indicator. Anything below 80% gets highlighted — give it a quick look and fix any typos.
- Click Save expense. The receipt is stored alongside the row in our 6-year HMRC vault.
After saving
The expense lands in Expenses with the receipt image attached. It's immediately counted in your dashboard P&L and (if VAT-registered) flows into your next VAT return.
Tips for better extraction
- Take the photo in good light, with the receipt flat and the whole thing in frame.
- For long supermarket receipts, fold them so the total is visible — you can always view the full image later.
- PDF receipts (Amazon, online invoices) tend to extract more accurately than phone photos.
- If a vendor name comes back wrong on first scan, the system learns: after one correction, future receipts from that vendor map to your preferred name automatically.